Hospitals: biomedical assets, AMC continuity and verification

Department model that biomedical accepts

Map OT, ICU, Radiology, Pathology, Dialysis, CSSD, Admin as departments/locations under hospital unit(s). Biomedical engineering and finance co-own the master: finance for cost/dep; biomedical for AMC, calibration notes and operational status.

• Custodian = HOD or biomedical owner — not “Hospital” generic
• Equipment ID used by biomedical should be stored (custom/serial field)
• Loaner equipment from vendors: track separately or mark clearly

AMC and calibration — make dates mandatory for critical categories

For life-support and imaging categories, require AMC end date and last calibration/service date where your quality system needs it. Attach AMC contract PDF / service report on the asset. Set reminder owners: biomedical for renewals, purchase for PO.

• Update FAR within 7 days of AMC renewal
• Never rely only on vendor WhatsApp reminders
• Escalation: AMC expiry < 30 days open list in management huddle

Verification without disrupting care

Schedule scans in non-peak windows. Create FAR verification per department wing. Use Damaged for devices awaiting repair; Missing for not located. Do not mark Verified “because it was there last year”.

• Coordinate with nursing supervisors one week ahead
• Portable devices (monitors, infusion pumps) need dedicated sweep
• Close Missing with biomedical sign-off

Accreditation / internal audit pack

Export department register, open AMC expiries, last verification exceptions, and sample asset with attachments. Show live FAR during audit walks for sampled equipment.