Legal

Terms & Conditions

Including mutual confidentiality and Non-Disclosure Agreement (NDA) provisions.

Last updated: 21 August 2026 · Version 1.1

Privacy Policy · Cookie notice

These Terms and Conditions ("Terms") govern access to and use of the Fixed Asset Register web application and related services (collectively, the "Service") operated by Sompalli & Co Technologies ("we", "us", "Provider"), available at www.fixedassetregister.in. By registering, logging in, or otherwise using the Service, you ("Client", "you", "User") agree to be bound by these Terms.

1. Acceptance of terms

If you use the Service on behalf of a company or other legal entity, you represent that you have authority to bind that entity. If you do not agree to these Terms, you must not use the Service. Continued use after we publish updated Terms constitutes acceptance of the revised Terms.

2. Definitions

  • Client Data — asset registers, master data, documents, photos, user records, and other content you upload or create in the Service.
  • Confidential Information — non-public information disclosed by either party, including Client Data, business processes, pricing, technical architecture, security practices, and the terms of any commercial agreement. See Section 7 for full NDA terms.
  • Subscription Plan — the tier (e.g. free trial, growth, business, enterprise) that defines usage limits and fees.
  • Authorized Users — individuals you permit to access the Service under your account.

3. The Service

Fixed Asset Register is a cloud-based platform for recording fixed assets, calculating depreciation, generating reports, physical verification, QR/barcode labelling, and related audit support. We may improve, modify, or discontinue features with reasonable notice where practicable. The Service is provided on a software-as-a-service (SaaS) basis; we do not transfer ownership of the underlying software to you.

3.1 Availability

We aim for high availability but do not guarantee uninterrupted access. Scheduled maintenance, third-party outages (hosting, payment gateways, email), or force majeure events may cause downtime.

3.2 Support

Support is provided by email during business hours (Mon–Sat, 9:30 AM–6:30 PM IST) unless a separate support agreement specifies otherwise.

4. Accounts and eligibility

  • You must provide accurate registration information and keep credentials secure.
  • You are responsible for all activity under your account and for managing Authorized Users.
  • Company accounts are isolated; each organisation's data is logically separated by account.
  • You must not share login credentials or circumvent access controls.
  • We may suspend or terminate accounts that violate these Terms or pose a security risk.

5. Subscriptions and payment

Free trials and paid plans are described on the website and in-app subscription pages. Paid subscriptions are billed in advance through our payment partner (e.g. Razorpay) unless otherwise agreed in writing.

  • Fees are exclusive of applicable taxes (GST, etc.) unless stated otherwise.
  • Usage limits (assets, users) apply per plan; exceeding limits may require an upgrade.
  • Failure to pay may result in suspension of write access after reasonable notice.
  • Refunds are at our discretion except where required by applicable law.

5A. Cookies and similar technologies

Our marketing website (landing page, contact page, and terms) uses cookies and local storage to remember your preferences and keep the site secure.

  • Essential cookies — required for security, session management, and basic navigation. These cannot be disabled.
  • Analytics cookies (optional) — help us understand anonymous usage of the public website so we can improve content and performance.
  • Marketing cookies (optional) — used to measure campaigns and relevant product messaging.

When you choose Accept all, Reject optional, or Save preferences, your choice is stored in your browser and recorded in our database (cookie_consents collection) with a visitor ID, timestamp, page URL, and browser type for compliance and audit purposes. You can change your choice anytime via Cookie settings in the footer.

6. Acceptable use

You agree not to:

  • Use the Service for unlawful purposes or to store illegal content.
  • Attempt to gain unauthorised access to other clients' data or our infrastructure.
  • Reverse engineer, scrape, or overload the Service except as permitted by law.
  • Upload malware or content that infringes third-party rights.
  • Misrepresent asset or financial data in a way that could harm third parties or regulators when presented as official records without appropriate review.

You remain solely responsible for the accuracy of Client Data and for compliance with applicable accounting standards, Companies Act requirements, tax laws, and audit obligations. The Service is a tool to assist record-keeping; it does not replace professional judgement or statutory filings.

7. Confidentiality and Non-Disclosure Agreement (NDA)

This Section 7 constitutes a mutual Non-Disclosure Agreement between Provider and Client effective upon your first use of the Service.

7.1 Confidential Information

"Confidential Information" means any non-public information disclosed by one party ("Disclosing Party") to the other ("Receiving Party"), whether orally, visually, in writing, or electronically, including:

  • Client's Confidential Information: Client Data, business names, financial figures, asset details, employee/custodian information, internal processes, and any data marked or reasonably understood as confidential.
  • Provider's Confidential Information: software source logic, architecture, security controls, roadmaps, pricing not publicly published, support communications, and operational metrics.

7.2 Obligations of the Receiving Party

The Receiving Party shall:

  1. Use Confidential Information only to perform obligations or exercise rights under these Terms and the Service.
  2. Protect Confidential Information with at least the same degree of care it uses for its own confidential information, and no less than reasonable care.
  3. Limit access to employees, contractors, and advisors who need to know and who are bound by confidentiality obligations at least as protective as this Section.
  4. Not disclose Confidential Information to third parties without the Disclosing Party's prior written consent, except as permitted below.

7.3 Provider's handling of Client Data

We process Client Data only to provide, secure, and improve the Service, comply with law, and as described in these Terms. We do not sell Client Data. We may use aggregated, anonymised statistics that cannot identify you for product analytics.

7.4 Exclusions

Confidential Information does not include information that the Receiving Party can demonstrate:

  • Is or becomes publicly available without breach of these Terms;
  • Was lawfully known before disclosure;
  • Is independently developed without use of Confidential Information; or
  • Is received from a third party without restriction and without breach of any duty.

7.5 Permitted disclosures

Either party may disclose Confidential Information if required by law, court order, or government authority, provided (where legally permitted) reasonable advance notice is given so the Disclosing Party may seek protective measures. We may use subprocessors (e.g. cloud hosting, file storage, email, payments) who are bound by appropriate confidentiality and data-processing terms.

7.6 Return and deletion

Upon termination of your account or written request, we will delete or return Client Data within a reasonable period, subject to legal retention requirements and backup cycles (typically up to 30–90 days for disaster-recovery copies). You should export your data before closure where export features are available.

7.7 Duration

Confidentiality obligations survive for five (5) years after termination of the account or last disclosure, except that trade secrets and personal data remain protected for as long as they qualify under applicable law.

7.8 Remedies

You acknowledge that unauthorised disclosure may cause irreparable harm for which monetary damages may be inadequate. Either party may seek injunctive or equitable relief in addition to other remedies available under law.

8. Your data

You retain ownership of Client Data. You grant us a limited licence to host, copy, transmit, and display Client Data solely to operate the Service. You warrant that you have all rights necessary to upload Client Data and that doing so does not violate any law or third-party rights.

We implement reasonable technical and organisational measures to protect data. No system is completely secure; you are responsible for maintaining backups of critical records where required for your business or regulatory obligations.

8A. Privacy Policy

How we collect and process personal information is described in our Privacy Policy. By using the Service you also acknowledge that Policy. For Client Data uploaded into your tenant, your organisation typically acts as the controller and we act as the processor, as further explained there.

9. Intellectual property

The Service, including software, design, trademarks, and documentation, is owned by Provider or its licensors. These Terms do not grant you any rights to our IP except the limited right to use the Service during an active subscription. Feedback you provide may be used by us without obligation to you.

10. Disclaimers

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE". TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT DEPRECIATION CALCULATIONS, REPORTS, OR VERIFICATION OUTCOMES WILL MEET EVERY STATUTORY OR AUDIT REQUIREMENT WITHOUT YOUR REVIEW AND ADJUSTMENT.

11. Limitation of liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, NEITHER PARTY SHALL BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR LOSS OF PROFITS, DATA, OR GOODWILL, ARISING FROM THESE TERMS OR THE SERVICE.

OUR TOTAL AGGREGATE LIABILITY FOR ALL CLAIMS ARISING IN ANY TWELVE (12) MONTH PERIOD SHALL NOT EXCEED THE GREATER OF (A) THE FEES YOU PAID TO US IN THAT PERIOD, OR (B) INR 10,000 (Indian Rupees Ten Thousand), EXCEPT WHERE LIABILITY CANNOT BE LIMITED BY LAW (E.G. FRAUD OR WILLFUL MISCONDUCT).

12. Indemnity

You agree to indemnify and hold harmless Provider and its officers, employees, and contractors from claims arising out of (i) your Client Data or use of the Service in breach of these Terms, (ii) violation of law or third-party rights, or (iii) disputes between you and your users or auditors relating to data you entered in the Service.

13. Termination

You may stop using the Service at any time. We may suspend or terminate access for breach, non-payment, or legal requirement. Upon termination, your right to use the Service ends; Sections that by nature should survive (including confidentiality, IP, disclaimers, liability, and governing law) will survive.

14. Governing law and disputes

These Terms are governed by the laws of India. Courts at Hyderabad, Telangana shall have exclusive jurisdiction, subject to mandatory consumer protection or other non-waivable rights under applicable law.

Parties will attempt good-faith negotiation before initiating formal proceedings.

15. Changes to these Terms

We may update these Terms by posting a new version on this page with an updated date. Material changes may also be notified by email or in-app notice. Your continued use after the effective date constitutes acceptance.

16. Contact

For questions about these Terms or the NDA:

This document is provided for contractual clarity between Provider and clients of Fixed Asset Register. It does not constitute legal advice. Organisations with complex compliance needs should obtain independent legal review.