Hotels & hospitality: FF&E across properties without losing the trail

One tenant, many properties

Create each hotel/property as a Unit. Use Location for Floor / Outlet (Lobby, F&B, Spa, Banquet, Kitchen). FF&E, Kitchen Equipment, IT, Vehicles as categories. Owners/GMs see consolidation; property users stay scoped.

• Naming: PropertyCode-City (e.g. HT-BLR-01) for clear filters
• Do not mix two hotels in one unit “South India”
• Capex projects: tag project/renovation code on additions

Renovation — the #1 time assets vanish

Before stripping a floor: verification snapshot. During works: transfer assets to “Renovation Store” location or destination outlet; dispose/scrap with approval when truly written off. After handover: verification campaign on that property unit within 14 days.

• Ban informal “send to other property” without FAR transfer
• Contractor-removed items need a Missing investigation
• FF&E suppliers: capitalise per room type count vs delivery challan

What to verify operationally

Priority: kitchen heavy equipment, laundry, gym, IT, high-value FF&E. Room TV/furniture can be sampled by floor if volumes are huge — document sampling policy for auditors.

• Engineering leads the scan; finance closes exceptions
• Seasonal reopenings: mini verification before first weekend
• Print QR for kitchen first — highest movement and replacement

Owner / auditor reporting

Monthly: additions by property, disposals, open verification exceptions. Year-end: property-wise WDV and capex listing. Keep FAR as system of record; PMS/store sheets are operational only.