Ready-to-use structure for branch / unit verification campaigns
Fixed Asset Physical Verification Report Format
1. Report header
- Company / Entity name: ________________
- Unit / Branch / Location: ________________
- Verification period / date: ________________
- Verification team (names & designations): ________________
- FAR extract date & prepared by: ________________
- Method (QR scan / barcode / tag / visual): ________________
2. Asset verification lines
| S.No. | Asset Code | Description | Category | Book location | Physical location found | Custodian | Condition (Good / Fair / Damaged / Scrap) | Status (Verified / Missing / Excess / Disposed) | Photo / QR evidence (Y/N) | Remarks |
|---|---|---|---|---|---|---|---|---|---|---|
Add rows as needed in Excel / Word, or continue on additional printed pages.
3. Summary
- Total assets as per FAR ____________
- Assets verified ____________
- Assets missing / not found ____________
- Excess assets found (not in FAR) ____________
- Assets with location mismatch ____________
- Assets marked damaged / scrap ____________
- Exceptions referred to finance / admin ____________
4. Sign-off
- Prepared by (Verifier) — Name, Sign, Date
- Reviewed by (Unit Head) — Name, Sign, Date
- Finance acknowledgement — Name, Sign, Date
- Exception closure target date